The Lao-German Development Cooperation - GIZ Office Vientiane represents GIZ in Laos and works in close cooperation and coordination with GIZ Head Office in Germany. GIZ Office Vientiane provides its full support, especially in the Finance and Administration to the Lao-German Cooperation Projects/Programs implemented jointly by Lao Government Counterpart and GIZ.
GIZ Office Vientiane is currently seeking for a qualified Laotian Candidate with good communication and organisational skills for the position of HR Officer.
Starting Date: as soon as possible
Duration of Assignment: 24 months with possibility of extension
Work Location: GIZ Office Vientiane
HR Officer is responsible for:
- performing tasks in compliance with GIZ’s Orientation and Rules (O+R)
- is the central contact for management and staff for all HR questions, specifically recruitment and selection, contract issues and professional development measures
- is responsible for implementing HR procedures as required, specifically operational and administrative tasks
- implementing national personnel policies in line with local conditions and maintains contact with the National Personnel Team at Head Office. Acts independently and integrates others who have been assigned HR tasks
- advises the HR Manager on basic HR policy issues
- assumes conceptual and coordination tasks in HR management on behalf of the HR Manager
- efficiently assisting in all issues concerning staff employment including short term and long term contracted staff
- Filing documents in reference files/folders or Document Management System (DMS) in line with GIZ’s filing rules
1. Personnel Recruitment and employment
The HR Officer organises and directs the recruitment and hiring process in accordance with GIZ standards and is responsible for:
- advises managers on drawing up requirement profiles and formulates appropriate job descriptions in consultation with them
- grades positions together with the manager based on the profiles developed and sets benchmark values for appropriate remuneration levels in individual cases
- searches for suitable staff in accordance with the requirements for the positions (identifies existing GIZ HR resources in the country and/or region, writes job advertisements and ensures publication in appropriate print and/or online media)
- evaluates applications received and shortlists candidates on the basis of the requirements or hiring criteria, obtains references, and conducts preliminary discussions
- organises personnel selection (e.g. arrangement of the interview schedule applicant interviews) and advises if necessary on selection
- Notifies unsuccessful applicants, documents the selection process, archives the documentation
- Record and update the personal data in existing HRM systems.
- Files the process documents of the recruitment and employment in the personal folder of staff members
2. Conditions of Employment and HR Support
The HR Officer ensures contract processing and assists staff on all HR matters and is responsible for:
- determines the appropriate contract based on national labour law and the material and formal conditions
- draws up the employment contract on the basis of the standard GIZ contract, local hiring conditions and the contents of the advertisement
- deals with all other organisational and administrative stages in processing, e.g. monthly update of entries in SAP-HR for national personnel
- maintains information on hiring conditions for national personnel (remuneration system, salary groups, model job descriptions, contract termination, labour law, tax law, Social Security law and etc.), updates this and informs Head of HR/Government Relations/IT Division
- Ensures that payroll functions smoothly.
3. HR Instruments and Procedures
The HR Officer is responsible for:
- implementing and complying with GIZ’s national personnel policies and puts in place the corresponding HR instruments and procedures
- implements HRM for national personnel (e.g. enters competences, plans availability for assignment, considers staff for vacancies, advises, organises and implements professional development measures)
- develops information material for new staff
- assists on updating the employment manual with relevant documents on current hiring conditions. In this context, he/she consults a lawyer specialising in labour law.
- develops human resources instruments and procedures (e.g. staff assessment and development talks, bonus systems, development plans) in consultation with the HR Manager and assists in their implementation
- organises the evaluation process (Probation assessment, information on schedule for staff assessment and development talks, filing forms, monitoring documentation on qualification requirements and professional development etc.)
- plans and organises training measures, including induction event for new staff, and advises managers on further training measures
- checks the names of national personnel against the sanction list
- networks with the national personnel help desk at Head Office and the other HR specialists in Laos and the region to share experience on good practices.
Experience and Qualifications of the candidate:
- BA/MSc in business administration, university degree in law, economics or sociology (if possible with a focus on HR management) or similar area
- At least 3 years’ professional experience in a comparable position
- familiar with HR procedures
- good knowledge of national labour and social law
- experience in advising on HR issues
- impressive track record in a service provider and governance role
- very good written and oral knowledge of the English Language, knowledge of German language is an asset
- awareness of how to handle HR issues appropriately (confidentiality, data protection)
Other knowledges, additional competences
- good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
- willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management
GIZ is an equal opportunity employer. Women and persons with disabilities are especially encouraged to apply.
Interested candidates are asked to send/submit their application with a comprehensive CV including at least 3 reliable references and cover letter explaining their motivation as well as how their experience meets the requirements latest by 16:00 Hr on 18th October 2017 to the HR Division of GIZ Office Vientiane, P.O. Box 9233, Vientiane Capital, or e-mail to firstname.lastname@example.org.
All applications will be treated confidentially and only short-listed candidates will be notified.